This is what it’s like to create a shooting schedule for a film. It requires the ordering of many pieces in a sequence that strikes the perfect balance of efficiency, convenience, and practicality.
Few documents are as crucial to the success of a film shoot as the shooting schedule. It is the “puzzle box top” for the shoot — it shows the big picture that allows everyone to visualize the goal and take smart steps towards accomplishing it. The most common format for a shooting schedule is a document called the Stripboard or One-Liner. (Note: There is some debate about which of these terms is best. For the sake of this article, we will refer to it as the stripboard)
Professional Stripboard Template for Excel
What is a stripboard?
A “Stripboard” is a document that contains a row (i.e. “strip”) for each scene in the schedule. These strips are listed in shooting order and day-break rows are placed in between groups of scenes to show where each day ends and the next begins. Other notes such as company moves or unit splits are often denoted as well. The end result is a document that looks like a stack of strips flowing down the page. The stripboard communicates the needed schedule information so effectively that it has become the standard scheduling document that is handed out to any cast and crew that need to know the entire shoot schedule. It is also the basis for other schedule-related documents such as the Day out of Days and Call Sheet.
What information should I put in each scene strip?
A strip should contain key information about each scene. This will often include:
- Scene number
- Scene description
- Set name (From the script)
- Interior / exterior (INT/EXT)
- Day / night (D/N)
- Story day
- Page length (counted in 1/8ths)
- Characters in that scene (using character ID numbers)
- Shooting location (the physical shooting location)
Here’s a sample of a stripboard row:
“Company move” is the term for a location change that requires everyone to pack up and “move” to a new location. Basically anytime you will be loading everything into vehicles and driving somewhere else, this should be considered a company move.
Make sure to add a strip in your stripboard for these moves. It’s often helpful to include the address of the location you’re moving to, along with an estimate of how long it will take to drive there.
At the end of every day’s list of scenes, the stripboard contains a darker row that indicates the end of the day. This should say something like “End of Day 2” and should also list the total page count for the day.
Do I include times?
Stripboards typically don’t list times for shooting each scene, however, sometimes they will include estimated call / wrap times for each day. Some people also like to include meal breaks in the stripboard, along with the time and location the meals will be served at. When it comes down to it, whether or not to include times is up to you and what will be most useful for your project. Personally, I like to at least include an estimated call time so that people can get a rough idea of when they might be needed; this helps everyone plan ahead.
Who makes the stripboard?
The responsibility of creating the shooting schedule is that of the 1st Assistant Director. (or 1st AD). Sometimes, this person will involve the help of their 2nd AD who is their right-hand person when it comes to office paperwork. Since making the decisions about shooting schedules affects a lot of departments, there is sometimes also involvement from directors, producers, directors of photography, production managers and location managers.
There are a number of good template options for building stripboards. They primarily break down into two categories:
– For software that can help you create a stripboard, check out Movie Magic, Scenechronize or Lightspeed EPS.
– Often the cheapest and easiest way to get started is with an Excel template. We have a special Excel template that is free for you to download! Download it with the form below:
Professional Stripboard Template for Excel
Don’t miss this
After you’ve built your stripboard, you’ll also want to look at making a Day Out Of Days report which is another really useful document for planning and scheduling logistics. Check out this article for everything you need to know about Day Out Of Days reports.
Once you get closer to shooting, you’ll also need to begin creating call sheets for each shooting day. Here’s a helpful guide on how to create a great call sheet.